Stallari Council Meeting
November 11, 2001
Shire of Inner Sea
In Attendance: HSH Aramanthra the Vicious (Nancy
Read), HE Kitakaze Tatsu Raito (Neil Gilmore) Lord Heir
Northshield, HE Elashava bat Riva (Susan Gilbert) Lady Heir
Northshield, THL Lewina of Sussex (Lauretta Wenger)
Principality Seneschal, THL Richard of Cumberland (Richard
Darnell) outgoing Polaris Herald, Lord Alasdair Calum
Montgomery (Jack Welsh) incoming Polaris Herald, Master
Julio Gava'n (James Cruise) outgoing Principality Earl
Marshal, Vladimir Volcovich Syehvrnielesov (Harry Kahan)
incoming Principality Earl Marshal, Lady Tatiana Marana
Melville (Tonia Heng) Principality Chirurgeon, THL Moira
McVey (Mary Kay Roberts) Principality Exchequer, Fiona nic
Aoidh (Lorine Horvath) Principality MOA&S, Lady Ravenna
ingen A'eda (Robyn Quandt) Principality Chronicler
Marwen de la Rivere (Gretchen Skaff) incoming KEG
Chairperson, and Lord Fiskr Hamondsen (Jon Larsen) Deputy
Seneschal for Principality Events.
Minutes by Baroness Marisela the Vintner, (Barb Coenen),
Stallari Council Secretary
Welcome to New Heirs and guests
Minutes -
July 28th- moved, seconded and approved.
September 8th - moved, seconded and approved.
Old Business
Coronet bid (two bids, see packet)
Shire of Midewinde (Minot, ND) and the Shire of Korsvag
(Fargo, ND submitted bids. Moved, seconded and approved for
the Shire of Korsvag to host the Spring 2002 Coronet.
Fiskr - Asked that we work on bids for the next 2 coronets
at a time. He requested that he be able to publish the
rotation onto the Northshield list. He also asked that this
be put in the Northwatch that Stallari is accepting bids
for Fall 2002 and Spring 2003 Coronets and that from now on
we will be soliciting bids 12 -18 months ahead of the
event. This is already in policy we just haven't been
following it. We need to solicit for these bids.
Issues brought to Curia for action
No report for Kingdom on this.
Information Officer; Job description; books
Moved to the Exchequer's report.
Althing report
Lewina: Done in a different format. Waiting on the notes
from THL Kateline atte Water (Lynn M. Olson) Deputy
Seneschal for Althing. As a town hall meeting it was a
success. Question raised as to what is an Althing and what
is a Town Meeting. Althing is to generate lists of ideas,
how we can complete these items, and set time frame for
completion. No list of things needed to be done was
generated at this Althing. Town Hall is a generation of
opinions. Low attendance due to short notice, lack of
publication, not run through the calendar and other nearby
events. Fina: This is also a safety valve event. Report
will be provided as soon as received.
New Business
Quest
Fiskr - Presented a document of pending plans. It is very
detailed, as this will be setting the precedent for future
events. They need to know what needs to be done about
Royals.
Discussed cabin assignments - $15 per bed per night double
occupancy to bed. At the last event already had requests
for reservations.
Approved raising site fee from $5 to $10
Feast - Schattentor just not big enough to do feast. But
feast is needed. Need another group to volunteer.
Discussion of putting this up to bid.
Security - Discussion as to whether security is needed.
Fina: Suggested asking the Knights of Northshield to each
take a chunk time for security utilizing their household
squires.
We need to have people volunteer in all areas.
Discussion: As a multi-kingdom event - each fighter can
conform to their kingdom's armor standards but must abide
by our weapon standards.
Northshield attendance is really necessary - 3rd
weekend in May - Other Kingdoms have made a commitment to
keep this date open on their calendars - Artemisia and
Calontir.
Event coordinated among 3 kingdom events that if person
attends an event will get points and if makes all 3 events
has best chance to win some big prize.
Event site fee is fixed due to the fee set by the site
owners.
Mistress Liadan is the autocrat. Question raised as to how
much Principality wants to be involved in this event.
Lewina - we are here to assist. Fiskr - What if we really
screw this up will Principality take this event? General
discussion of how Principality will or will not be
involved, Principality contributes to rather than takes
over. Contributing to prevent a group from really screwing
up. Questions: Does the Principality calendar clear the
entire calendar for this event? There is already a
conflict on the calendar. Again distance is the deciding
factor. Discussion is that only Coronet needs to have a
clear calendar. Discussion as to whether this should be
added to law regarding Principality event. Perhaps it
should be discouraged but not prevented. If listed on the
calendar as a Principality event it could discourage anyone
from scheduling against it. Consensus - leave it as it is.
A & S
The Barony of Windhaven was approved for Spring A & S.
KEG: New Mission; New Chairperson; copy of old KEG info for
reference (see packet)
From the Althing meeting we need to come up with a new
mandate. Lady Ysolt stepped down due to modern concerns.
The other KEG members nominated Marwen.
Aramanthra:
Our policy is that Respect is the key. We will put it
straight on the table.
From now on there will be a change in the relationship and
communication between the Stallari and the KEG. Speak
plainly. If you think information is proprietary run it
through the Coronet or Lewina. The KEG needs to report on
a regular basis. We, as Coronet, have great confidence in
Marwen.
Tatiana: Communication shouldn't completely depend on
emails due to delivery failures, etc. and that if a
response is required, pick up the phone. Aramanthra: If you
don't get a response and it would be disturbing not to get
a response, then printout the email and mail it with a
stamp.
Discussion of current KEG members and their
responsibilities.
Marwen: Great frustration as the KEG needs to know what are
their jobs are and how do we know when we are done. The
Coronet and Marwen set up a mandate. Aramanthra: The
purpose of the mandate is to clearly define what the KEG is
supposed to do. Marwen: Wants to see proposed laws,
manuals, etc on the webpage, etc in downloadable form.
Marwen: we will bring you drafts for you to vote on.
Aramanthra: the KEG proposes, the Stallari disposes.
Mandate: As the mandate of the populace is to become a
Kingdom, we will be working to guide Northshield through
the process. This will include preparing drafts of purposed
laws and policies. In addition, the populace will advise us
regarding important issues such as awards, A&S etc.
Suggestion was made to put this into law.
Moira: Finances is a big stumbling block. Most officers
don't take their stipend so a realistic amount of money
spent by the officers is not available. Aramanthra: need to
make people aware that being an officer costs money. And
that reimbursing an officer for part of the expense is not
a bad idea. We need an idea what you've spent in the last
year that you wouldn't have spent if not an officer.
Baroness Ia did the financial policy based on what we had
done in the past and the response was that we padded the
need to stop the Kingdom advancement. Marwen: Some editing
needs to be done on the brochure to better detail this.
Fina: People don't understand what the Stallari does that
is different than an officer on the local level. They don't
understand that the Stallari part of this game is run like
a business. Vlad & Alasdair: The Stallari officers need
to submit all their expenses to show the paper trail of
actual costs in running the Principality. Our job is to
better educate people as to what the Stallari does.
Discussion on the decrease in donations to the Royalty
travel fund since the push for the endowment fund.
Raito: My intention is to publish my financial statement
when I step down. Aramanthra: we will submit everything we
spend and take any unpaid balance off on our taxes. The
main thing is that the populace needs to know what each
officer does and what it costs to do this thing. Who will
gather this information, write it in a coherent form and
get it to the people? How will they get it to the people?
Lewina: Suggested a Northshield annual report get published
that would include what each Greater Officer does and
spends including that of their deputies and lesser
officers. We need to come up with a multiple list of ways
of distributing this information.
Discussion on putting in place term limits for KEG
officers. Aramanthra: We need to get the mandate into law
and we need to set a deadline on the process. I want the
KEG to tell me, in 3-4 months time, what has been done,
what needs to be done and how long its going to take to get
done. I want to make sure this is not an open-ended
process. If these numbers tell us it's going to take a
couple more years, then we need to discuss term limits.
Once we have numbers and answers with a time-line, then
we'll discuss term limits.
We need to revise and update policies (see packet) need
deadline - Lewina: I want people to review the policies set
a deadline with comments on the current policies. Marisela
will send updated policies to Lewina and then distribute to
GO. They will then review.
Kingdom Contingency Fund (see packet) - discussion of need.
Fear is that the Principality donations will drop if this
fund is set up.
Aramanthra: I have set up personal fund drive via candy
sales. The funds are not intended for the endowment fund.
Agreement that this should go to the general fund to build
up towards the needs of the Kingdom. Another fundraiser
being planned will be to name landmarks, roadways, lakes,
etc. For example, I-94 could be named The Kings Highway.
This will be done as a bid process. After completion, a
period type map will be drawn that could be sold.
Discussion on how to determine the name of the fund so that
it still can be done within financial guidelines and still
be available for current needs. Came up with Northshield
Kingdom Treasury. Moira: There is a challenge in calling it
any kind of fund as it is not being set up a separate from
the general fund except for the purposes of accountability.
TSH
Report - There are two levels of communication - Aramanthra
and Niklos for public communications or Nancy and Jim if
you feel it is any type of proprietary information.
We are looking at ways to fund raise without putting
additional burdens on the people.
We will enforce, politeness, courtesy and chivalry at all
times. We can argue and discuss but if it gets out of hand
we will shut it down. If you see anyone doing that or it is
being done to you, contact us. Now is not the time to
argue. Now is the time to become cohesive.
Both Vlad and Alasdair have our complete confidence. Any
regional deputies are to be chosen by the individual doing
the job.
Chronicler
Discussion of two applicants (see packet) Recommendation
made to the Crown.
Next meeting - Boar's Head